Job Description

Administrator's Secretary POSITION DESCRIPTION: The job of Administrator's Secretary is done for the purpose(s) of providing administrative and secretarial support to assigned school personnel; coordinating activities of assigned administrative personnel; ensuring compliance of activities under area of responsibility with financial, legal and administrative requirements; and providing information, recommendations and/or direction as may be requested by assigned administrator. REQUIREMENTS / QUALIFICATIONS: Job related experience with increasing levels of responsibility is required. Two years of responsible secretarial experience; 24 semester units of college level secretarial training may be substituted for experience. REQUIRED EDUCATION: High school diploma or equivalent. Targeted job related education that meets organization's prerequisite requirements. REQUIRED TESTING: Submitted applications will be screened for minimum qualifications. Those who meet the minimum qualifications will be e-mailed an invitation for testing. Testing is tentatively scheduled to be conducted on May 20, 2026. REQUIRED DOCUMENTS: A complete application must meet the criteria listed below and must have the following documentation attached to your online EdJoin application prior to the position closing date/time: Copy of Transcript (Optional. Please attach copy of transcript for education in lieu of experience as set forth in Job Description. The transcripts must be from a regionally accredited college/university and demonstrate completion of 24 eligible semester units (or 36 eligible quarter units) of college level secretarial training) Letter of Introduction (Letter must be specific to the position for which you are applying) Letter(s) of Recommendation (Two (2) Letters of Recommendation are required and must be signed by the author. The signature block must include the author's name and title/relationship to the applicant. Letters must be dated within the last 2 years prior to the recruitment closing date. Letters without author's signature, name and title/relationship to the applicant and letters without a date or dated more than 2 years prior to the recruitment closing date will not be accepted. One letter from a supervisor is preferred) Resume (Employment information on Resume must be current and consistent with the employment information on the EdJoin application/Record of Work Experience) Typing Certificate (Minimum Required Typing Speed is 50 net words per minute. Certificate must be verifiable and must show your name and be dated within the last 12 months prior to the recruitment closing date) COMMENTS AND OTHER INFORMATION: Once this position recruitment closes, your application will be screened for minimum qualifications. Preferred qualifications for this position may be screened for secondary criteria and could include test scores. Incomplete or inaccurate applications WILL NOT be considered. If you have not attached all required materials to your application, please go to EdJoin.org to update your applicant profile attachment library and then attach documents relevant to this position to your application before the recruitment closing date/time to be considered. All regular positions (20 hours or more per week) are eligible for health, dental, vision, life and disability insurance up to the cap amount. Dependents are covered under health, vision and dental. The Riverside County Office of Education prohibits discrimination, intimidation, harassment (including sexual harassment) or bullying in any employment practice, education program, or educational activity on the basis and/or association with a person or group with one or more of these actual or perceived characteristics of age, ancestry, color, mental or physical disability, ethnicity, gender, gender identity, gender expression, genetic information, marital status, medical information, military or veteran status, nationality, immigration status, political affiliation, parental status, pregnancy status, race, religion, retaliation, sex (including sexual harassment), sexual orientation, or association with a person or group with one or more of these actual or perceived characteristics, or any other basis prohibited by California state and federal nondiscrimination laws respectively. Not all basis of discrimination will apply to both education services and employment. For questions or complaints, please contact: Title IX Coordinator: Hector Alegria, Ed.D., Executive Director, Personnel Services, P. O. Box 868, Riverside, CA 92502-0868; halegria@rcoe.us; (951) 826-6677; and Section 504 Coordinator: Randy Covacevich, Administrator, Alternative Education/Special Education, P. O. Box 868, Riverside, CA 92502-0868; rcovacevich@rcoe.us; (951) 826-6389 This organization complies with the Americans with Disabilities Act. Persons who may need some accommodation in the hiring process should contact the Personnel office. This organization is a drug-free and tobacco-free workplace. Candidates shall be required to submit proof of U.S. citizenship or legal U.S. residence if hired. Minimum age limit is (a) 18 or (b) 16 with either a work permit, high school diploma, or High School Certificate of Proficiency.

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